Collect data with Google Forms

Today we focusing Collect data with Google Forms.

In this article we will talk how to Collect data through Google Forms. With Google Forms, you have a great way to collect responses from people. From a form with one question to a long quiz with multiple sections, Google Forms eliminates the need to understand and count answers on paper. A form is an elegant alternative to asking questions to a group of people via email.

Google Forms can collect all standard survey fields such as text, multiple choice questions, dropdown fields, linear scales and grids to meet all types of data collection needs. They can be used to collect contact information on a website, collect inventory data, collect votes, get feedback, rate a product or service, test knowledge through a quiz, or modify a simple customer intake form. And Google Forms can also handle videos, photos, and files. Below are 4 steps to collect data through Google Forms.

How to Use data with Google Forms

Create your questions

First, formulate your questions. For a short form like a web contact form that collects an email address, name and message, you can write your questions directly into a Google Form. But for longer surveys or quizzes, I like to write my questions in a Google Doc first. This helps me focus on the wording of each question. Only ask questions that you really need answered.

What action will you take based on the answers? You really need to know phone Number, email address and postal address for each respondent? Can you avoid questions? For example, when viewing responses in a Google Sheet, you may notice that the first column contains the date and time each response was submitted – so you can skip the date and/or fields you used on the paper form. The time a form is completed.

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Create your form

Next, go to the desktop browser and select button Bottom right to create a new form. Add a title and description for your form and enter your questions. Add new questions with a + to the right of your form. Add text, images, videos or section breaks as you wish. Change the question type by selecting an alternative from the drop-down list at the top right of each question area. To convert your form to a quiz, select the sprocket in the top right (left to submit) button), select the “Quizzes” tab and move the slider to “Make this a quiz”. Review grade output options and change which respondents can view here. Then save your settings.

You can structure your form so that every person doesn’t have to answer every question: Forms allow you to skip a section of questions based on a person’s answer to a multiple-choice or drop-down question. For example, if a person answers “no,” “Do you use a? laptop?, forms can be configured to move to the next section of questions. To do this, in a multiple-choice or drop-down question, select the three vertical dots (to the right of the ‘Required’ slider), then select “Go to section by answer” and specify the order of questions to ask next. For each answer. If you only want other people in your G Suite organization to fill out your form, choose Sprocket (to the left of “Send” in the top right), then “<உங்கள் நிறுவனம்> Check the box “Limit to users. .”

Submit your form

When you’re ready to accept responses, select “Send.” button At the top right. Choose one of six ways to share your form: email, link, embed code (to display on a web page), Google+, Facebook, or Twitter.

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Get and review answers

You can review answers in at least three different ways. In the “Answers” tab on the form, you can view a summary of the responses or view each response individually. Or, select the Google Sheets icon to view the data in rows and columns with timestamps in a spreadsheet format. You can choose to receive an email when you receive a reply. On the Answers page, select the three vertical dots (to the right of the Google Sheets icon), then select “Get email notifications for new answers” to turn on email notifications. For example, this is very helpful when embedding a Google Form as a contact form on a website.

Final words

We hope you like our article on data collection with Google Forms. Google Forms is one of the many tools that Google has given us to improve our productivity. However, this tool is often overlooked by many users because they are not aware of it how to Use Google Forms. Google Forms provides a custom, straightforward solution for collecting large amounts of data from multiple sources simultaneously.


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